As COVID-19 decreases and individuals start meeting once more, what precautionary measures should conference manager or organizers take to guarantee clean, safe spaces? With numerous convention centers serving as the COVID-19 wards, what disinfecting standards should organizers follow?

In this article, we will answer these questions and provide some healthy tips for having a safe venue.

Guiding Principles

A gathering alludes to an arranged or spontaneous occasion, no matter it is indoors or outdoors, with few individuals taking part or countless individuals in attendance, for example, a community event or gathering, show, celebration, meeting, conference, march, wedding, or any sports event. 

The more people an individual communicates or interacts with at a social gathering and the longer that conversation lasts, the higher the possible danger of getting infected with COVID-19 and COVID-19 spreading. 

The higher the degree of community transmission in the region that the social gathering is being held, the higher the danger of COVID-19 spreading during a get-together. 

The size of an event, meeting, conference, or gathering should be determined dependent on the state, local, regional, or tribal security laws and guidelines.

However, the following security tips are applicable and equally important in all regions.

Hand Washing

Frequently washing hands with soap and water is crucial to help battle the spread of any infection. When a sink is accessible, attendees should wash their hands for twenty seconds at regular intervals of 60 minutes, and dry thoroughly with a dispensable towel or dryer.

As a backup, attendees may utilize sanitizer containing a minimum of 60% ethanol or 70% isopropanol when a sink isn’t accessible. Workers and attendees should wash their hands toward the start and end of each session and break, after utilizing the bathroom, sneezing, touching their faces, cleaning out their nose, cleaning, smoking, eating, or drinking. 


Gloves are not an alternate for frequent hand washing. Gloves made of vinyl or similar non-absorbent material that permits fine motor function without the probability of disinfecting the wearer’s hands ought to be worn while conducting health checks on workers or attendees, when handling food, tickets at the event registration desk, or any things on which contamination can be transmitted, and when utilizing cleaning or disinfecting items.

Workers ought to be trained on the best possible utilization of gloves, including frequency of removal and hand-washing dependent on the worker’s particular obligations, to avoid spreading the infection in high-touch regions.

Having a COVID-19 disinfection booth

It is very important that you set up a disinfectant spray booth at the entrance of your event location. As it disinfects every individual thoroughly and removes all the chances of entering any virus through attendees’ clothes. 

Cloth Face Coverings  

Require the utilization of fabric face covers among staff and attendees as well. Fabric face covers are the most important in times when physical separating is difficult (e.g., while moving inside a group or crowd).

Provide all staff with information on appropriate use, removal, and washing of fabric face covers. Make a guide on how to use the fabric masks properly for the attendees as well.

  • Advise staff that fabric face covers should not be placed on: 
  • Infants or kids younger than 2 years of age 
  • Any individual who experiences difficulty in breathing
  • Any individual who is unconscious, weakened, or in any case unfit to take off the fabric face-covering without help  
  • Encourage participants before the event to bring and utilize material face covers at the occasion. 
  • Fabric face covers are intended to protect others if the wearer is unknowingly infected yet doesn’t have any symptoms yet. These cloth masks are not surgical masks or respirators. 
  • Fabric face covers are strongly empowered in settings where people may speak more loudly (e.g., yelling, chanting, singing).

Maintain safe behavioral practices

We have all needed to roll out important behavioral changes to decrease the spread of COVID-19. To reopen event locations, we should proceed with these practices: 

  • Social distancing (explicitly, remaining 6 feet from others when you have to go into a shared space) 
  • Frequent hand washing or use hand sanitizers (at any rate 60% alcohol) when soap and water are not accessible 
  • Wearing fabric face covers 
  • Avoid touching eyes, nose, and mouth 
  • Stay home when sick 
  • Cleaning and frequent disinfecting touched items and surfaces 
  • Make use of event management applications and provide all the information on these apps like event map guide instead of distributing printouts.

It’s essential to continue to follow the government, state, tribal, regional, and local direction of safety.

These are a few tips to safely open event locations and continue with live events with a safe and healthy environment. Follow these tips for your safety and for others too. Stay healthy, Stay safe!

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